Day of Coordination or Full Event Coordination Min 1 Year Prior to Event at Make Moves - Up to 55% Off
Get expert event planning and coordination services that make every detail perfect for your special occasion
Planning an event can be quite the juggling act, but it doesn't have to be stressful. With the right help, every detail can fall into place without a hitch. Imagine having someone handle vendor contracts, timelines, and all those nitty-gritty details that can make your head spin. That's where professional event planning steps in—keeping things smooth so you can enjoy your special day.
What We Offer:
- Day of Coordination
- Full Event Coordination at least 1 year prior to event
Option 1 – Day of Coordination
-
Before the Event (4–6 weeks in advance)
- Initial consultation to review event/wedding vision, priorities, and logistics
- Review vendor contracts and confirm arrival times, services, payments, and contacts
- Create detailed day-of timeline (ceremony, reception, transitions)
- Develop floor plan/layout for seating, décor, and flow
- Conduct final venue walk-through
- Communicate with vendors to confirm responsibilities
- Coordinate ceremony rehearsal (wedding party, officiant, family)
- Serve as point of contact for vendors weeks prior to event
-
On the Day of the Event
- Oversee vendor arrivals, setup, and load-in
- Ensure décor setup matches plan
- Manage timeline and flow of events
- Troubleshoot and resolve unexpected issues discreetly
- Coordinate guests, wedding party, and participants
- Cue DJ/MC/entertainment for entrances, dances, and announcements
- Distribute final vendor payments/tips if needed
- Provide emergency kit (safety pins, tape, stain remover, first aid, etc.)
- Supervise end-of-night breakdown, rental returns, décor collection
- Wrap up with vendors and debrief with client if requested
Option 2 – Full Service Event Planner/Coordinator
-
12–18 Months Before
- Initial consultation to define vision, priorities, and budget
- Create planning timeline & checklist
- Assist in budget management
- Recommend preferred vendors (venues, florists, DJs, caterers, etc.)
- Schedule and attend venue tours
- Review and negotiate vendor contracts
- Establish design concept/theme with colors, décor, and mood board
-
9–12 Months Before
- Finalize venue and major vendors (caterer, photographer, entertainment, videographer)
- Secure officiant and discuss ceremony details
- Assist with guest list creation and save-the-dates
- Help select attire (wedding dress, suits, bridal party attire)
- Provide travel/accommodation options for out-of-town guests
-
6–9 Months Before
- Arrange engagement photos
- Select florist and finalize floral concepts
- Book rentals (tables, chairs, linens, specialty items)
- Begin designing invitations and stationery
- Coordinate menu tastings
- Create wedding website/RSVP system
-
4–6 Months Before
- Organize bridal shower, bachelor/bachelorette parties
- Finalize ceremony and reception details
- Arrange transportation for couple, party, and guests
- Confirm entertainment and special performances
- Develop preliminary day-of timeline
-
2–4 Months Before
- Send invitations and track RSVPs
- Finalize hair and makeup team
- Coordinate fittings for attire
- Confirm hotel blocks/accommodations
- Review music selections for ceremony/reception
- Confirm menu and beverages
-
1–2 Months Before / Day of the Event
- Be first on-site to oversee vendor arrivals and setup
- Manage décor, rentals, florals, and layout
- Keep timeline on track (ceremony, photos, reception events)
- Cue wedding party/officiant for processional
- Coordinate with DJ/MC/entertainment for announcements and dances
- Troubleshoot last-minute issues discreetly
- Distribute vendor tips/payments
- Manage breakdown, collect gifts/personal items, ensure safe delivery
Why You Should Grab the Offer:
Choosing this offer means handing over the complexities of event planning to experienced professionals who know how to keep things running smoothly. From coordinating vendors and managing schedules to solving unexpected issues discreetly, they've got it covered. The unique selling point here is their dedication to creating stress-free experiences while making sure every detail aligns perfectly with your vision. Whether it's just day-of help or full-scale coordination starting months or even a year ahead, there's peace of mind knowing seasoned experts are in charge.
Get expert event planning and coordination services that make every detail perfect for your special occasion
Planning an event can be quite the juggling act, but it doesn't have to be stressful. With the right help, every detail can fall into place without a hitch. Imagine having someone handle vendor contracts, timelines, and all those nitty-gritty details that can make your head spin. That's where professional event planning steps in—keeping things smooth so you can enjoy your special day.
What We Offer:
- Day of Coordination
- Full Event Coordination at least 1 year prior to event
Option 1 – Day of Coordination
-
Before the Event (4–6 weeks in advance)
- Initial consultation to review event/wedding vision, priorities, and logistics
- Review vendor contracts and confirm arrival times, services, payments, and contacts
- Create detailed day-of timeline (ceremony, reception, transitions)
- Develop floor plan/layout for seating, décor, and flow
- Conduct final venue walk-through
- Communicate with vendors to confirm responsibilities
- Coordinate ceremony rehearsal (wedding party, officiant, family)
- Serve as point of contact for vendors weeks prior to event
-
On the Day of the Event
- Oversee vendor arrivals, setup, and load-in
- Ensure décor setup matches plan
- Manage timeline and flow of events
- Troubleshoot and resolve unexpected issues discreetly
- Coordinate guests, wedding party, and participants
- Cue DJ/MC/entertainment for entrances, dances, and announcements
- Distribute final vendor payments/tips if needed
- Provide emergency kit (safety pins, tape, stain remover, first aid, etc.)
- Supervise end-of-night breakdown, rental returns, décor collection
- Wrap up with vendors and debrief with client if requested
Option 2 – Full Service Event Planner/Coordinator
-
12–18 Months Before
- Initial consultation to define vision, priorities, and budget
- Create planning timeline & checklist
- Assist in budget management
- Recommend preferred vendors (venues, florists, DJs, caterers, etc.)
- Schedule and attend venue tours
- Review and negotiate vendor contracts
- Establish design concept/theme with colors, décor, and mood board
-
9–12 Months Before
- Finalize venue and major vendors (caterer, photographer, entertainment, videographer)
- Secure officiant and discuss ceremony details
- Assist with guest list creation and save-the-dates
- Help select attire (wedding dress, suits, bridal party attire)
- Provide travel/accommodation options for out-of-town guests
-
6–9 Months Before
- Arrange engagement photos
- Select florist and finalize floral concepts
- Book rentals (tables, chairs, linens, specialty items)
- Begin designing invitations and stationery
- Coordinate menu tastings
- Create wedding website/RSVP system
-
4–6 Months Before
- Organize bridal shower, bachelor/bachelorette parties
- Finalize ceremony and reception details
- Arrange transportation for couple, party, and guests
- Confirm entertainment and special performances
- Develop preliminary day-of timeline
-
2–4 Months Before
- Send invitations and track RSVPs
- Finalize hair and makeup team
- Coordinate fittings for attire
- Confirm hotel blocks/accommodations
- Review music selections for ceremony/reception
- Confirm menu and beverages
-
1–2 Months Before / Day of the Event
- Be first on-site to oversee vendor arrivals and setup
- Manage décor, rentals, florals, and layout
- Keep timeline on track (ceremony, photos, reception events)
- Cue wedding party/officiant for processional
- Coordinate with DJ/MC/entertainment for announcements and dances
- Troubleshoot last-minute issues discreetly
- Distribute vendor tips/payments
- Manage breakdown, collect gifts/personal items, ensure safe delivery
Why You Should Grab the Offer:
Choosing this offer means handing over the complexities of event planning to experienced professionals who know how to keep things running smoothly. From coordinating vendors and managing schedules to solving unexpected issues discreetly, they've got it covered. The unique selling point here is their dedication to creating stress-free experiences while making sure every detail aligns perfectly with your vision. Whether it's just day-of help or full-scale coordination starting months or even a year ahead, there's peace of mind knowing seasoned experts are in charge.
Need To Know Info
About Make Moves
Make Moves Entertainment is a full-service event decorating and rental company specializing in custom-made rental pieces, stunning decor, and seamless event planning. We pride ourselves on extreme attention to detail and delivering exceptional customer service to ensure every event is flawlessly executed. From weddings to corporate gatherings, we bring your vision to life with unique designs, high-quality rentals, and a personalized touch. Let us transform your special occasion into an unforgettable experience!